Portable Scanner and Printer for RV Living and Working

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Quite often we hear the questions, “What portable scanner have you found that works in your RV?” and “What printer do you use for working on your rig?” We’ve been working and traveling full-time for over a year now on board our 42′ RV in our custom two-person office, we need reliable office equipment. Compact equipment that we can rely on day in and day out that isn’t too expensive to operate. We can vouch for these two wholeheartedly, having used the Canon portable printer for more than a year, and the Fujitsu ScanSnap scanner for more than four years in our business.

Canon PIXMA ip110 Portable Printer

So far, this has been the most pain-free printer we have owned. Not to mention the smallest! At only 12.7″ x 7.3″ x 2.5″ and 4.3 pounds, it’s slim and compact fitting nicely on our desktop but it could easily tuck into a drawer or onto a shelf.

We’ve had this color printer for over a year and have printed in both color, black and white as well as grayscale. With a color dpi of 9600 x 2400, this printer can output gorgeous color photos as well as crisp business documents up to 8.5″ x 11″. It has a flip up tray for the paper input and a flip down door on the front of the unit for the output.

The printer package includes the setup software & user’s guide on a CD, the two ink tanks: PGI-35 Pigment Black, CLI-36 CMYK Color, and the print head, an AC adapter and power cord. Pick up a ream of printer paper and your home office is all set for work!

P.S. We use this Sterilite box for our paper storage. Toss in a desiccant package to make sure your paper stays dry and ready for crisp printing!  

Fujitsu ScanSnap S1300i Mobile Document Scanner

This Fujitsu ScanSnap S1300i Mobile Document Scanner is an absolute war horse. We have actually owned this piece of equipment for over four years now and have carried it packed in a canvas bag on our travels prior to living in the RV and it has never failed us, not once. Best scanner ever. Seriously.

The unit itself is extremely compact at less than 12″ x 4″ x just a smidge over 3″ and it weighs only about five pounds. It has a flip out feed tray and and the output is straight out the front of this slim machine. It comes with a USB cable, USB bus power cable, AC adapter, AC cable, a getting started guide and the setup DVD. The USB bus power cable lets you run the unit directly off the powered USB port on your laptop in case you don’t have AC power. Bonus!

My only complaint is that the aforementioned DVD install package (at least when we purchased ours several years ago) installs about a dozen apps, most of which we don’t need. Not to say others won’t need those parts of the software package, but that’s a lot of software. Anyhow, the main piece of scanner software is simple to use, intuitive and scans to .pdf format. It also offers the opportunity to browse prior saved locations and prior names for documents scanned so that it’s easy to maintain a proper document naming schema and filing system. This is THE KEY to going paperless and digital – being able to find your stuff easily and quickly.

Digital Document Naming Schema

If you’re getting started with digitizing your documents, having a consistent naming schema is really important.

Here’s our basic naming schema:

yyyy-mm-dd – name of organization, institution, etc. – name of document or conversation – topic details.ext

Too much? Try just the date and document name: yyyy-mm-dd – document name.ext 

 

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Cost: $250 or so

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